Travel planning: useful links and practical guides
Travel planning can seem like a daunting task for many, between the abundance of offers, the language barrier to get good resources - this can all seem pretty overwhelming. Let's dig in into this and demystify the whole process. I'll be sharing below some advices and usefull tips that have been helping me travel planning for the past 9 years.
1. Safety and Health
Once you have found the country that you wish to visit. Next steps is to check your country travelers' advice website. For France it's the below:
As a French citizen, I use the “advice to traveler” website from the French ministry of foreign affairs that enables me to get safety, vaccine and visa information to visit a country. It also provides all the official links towards a countrie’s embassy or visa services ( in France ). If you are travelling for less than 6 months, you can also register to the Ariane platform to help our government know where you are in case of emergency ! It's worth checking if your own country doesn't have a similar set up ?
Credit cards usually cover 3 months for emergency evacuation but not medical consultations while you travel on the go and some very basic travel disruption or cancellation scenarios.
No matter how long is your travel, it's well advised to take a travel insurance. There are millions of blog post from other travelers who compare them.
Diving insurance
For many years, we have been purchasing DAN Family plan. We never had to use it so far (touching wood) but I feel better knowing I have it.
2. Find cheap flights
I usually start with Skyscanner to check the time, available companies and flights. I have booked through their third party recommendations on a couple of occasions as well, especially for smaller airlines who do not have English website or bugging payment systems (looking at you Vietjet and Cebu pacific!). But more often than not, once I selected the airlines that works for me, I do a separate search on the airline itself to check out latest promotions and pricing there. I prefer to book directly from the airlines than through a third-party.
I tend to not chose the cheapest flight too. As I get older (*sigh*), I am often in favor of reliable over cheap. I also more and more travel with luggage’s (namely my 20kg + diving gear) so low cost carriers often end up as expensive as the national carrier. If you are using an expensive credit card, it’s also worth giving a check on the insurance as you may not need to pay for the extra insurances that are often proposed during the booking process.
Indeed if it's the first time you are travelling with low cost airlines, on the airline comparator and aggregator, they put the price excluding the luggage, meal, seat selection or payment processing fees. These can add up to quite a substantial sum during the booking process. More often than not - you can end up pretty close to a national carrier price. Always check the net price of a flight ticket all inclusive to make sure the low cost is truly the cheapest option. You might be surprised !
Finally if I am already well advanced into a fidelity program, and if the price difference is not too much, I would stay within the same alliance over low cost carriers.
As a rule, I also always favor national carriers over low cost for any flight connected to another more expensive one or to a time sensitive activity.
3. Find a good hotel
I always start by using points for any accrued fidelity programs that I have thanks to my business travels. Then my second visit is agoda.com . I have been using this website for both business and personal bookings for many many years. In Asia, they have the best network of a wide array of properties, from cheaper hostels to 5 stars, even private properties. Their sister company is booking.com and you can have access through agoda to their great European database for your travels in other part of the world.
I highly recommend them for every time I had an issue, their customer service was amazing on the phone and very fast to take care of me. Also when I book for family and friends, I can print out their booking sheet, which contains the address in local language, that’s helpful to direct a taxi and when they check in, all is taken care of. Being able to pay for them in advance so that they don’t have to carry cash or use their card is a good bonus for me to make my parent’s travel easier.
Their fidelity program can be linked to miles redemption ( on AirAsia for example ) and they have multiple partnership with other fidelity programs so you can accrue voucher to book hotel cheaper with them too. (Such as Gojek app for example). So link things up wisely to the partners you are most going to use.
I use both their website and app regularly.
4.Find the right hostel
I used this site a lot when I was in my 20's and during our round the world trip ( in my 30's) I used them again. I would say that within the 10 years apart staying in hostels I realized that they have increased in price A LOT and well I often wondered when you are too old to stay in one... In some countries, it was cheaper to stay in a hotel or AirBnB than booking a private room in a hostel. I had even for the same hostel, a better price on Agoda ! Therefore, keep an eye on it, but don't ignore the other accommodation booking platforms.
Nevertheless - if you are on the hunt for a cheap(ish) accommodation: hostelworld is one to check for sure.
How to select the right hotel
Choosing the right accommodation is crucial to the enjoyment of a trip. It's important to set up your expectations right as well as determine a selection of criteria to make better searches.
I always start with a guide ( wikivoyage mostly ), or I ask friends & family who have been to the destination themselves ! What I am looking for is the lower end and mid-range pricing. My intention is to find out if what I am willing to pay match my expectations by checking the listed or recommended hotels on the internet and by reading Tripadvisor reviews.
If these hotels match what I am looking for, then I note down the price range. Then I use these parameters and plug them in Agoda search box to finally use the "see on map" function. I l check on the map for a hotel that fits with the needs of my travel itinerary.
Before booking any hotel, I always check their review on TripAdvisor or Google map. I look for reviews that are objective, detailed and most importantly recent. It's also important to take all reviews with a pinch of salt: experienced travelers will tend to review quite harshly as they can benchmark better and know what standard to expect, whereas new travelers tend to review everything (too) positively. I focus on reviews that have detailed reasons on why it was good or on the contrary why it was horrible. What displeases some can be of no matter to me.
I also have seen so many comments on guesthouses complaining that they were not re-doing the bed daily ! Well if you stay at a guesthouse it is seldom the case. Again: set your expectations. You get what you pay for in most cases.
A little guide to setting up expectations
Guesthouse / youth hostels / hostels
- Mainly offer dorms and private rooms with shared bathroom
- Does NOT have turn down services, have often quite thin walls
- Is often attached to a restaurant or a bar where you can have your diner & lunch or a drink ( but it also means the noise level can be unbearable aka party hostels )
- Is cheap, has often great atmosphere, a communal area where you can meet fellow travelers
- The local staff knows their area like the back of their hand and has loads of tips to travel cheaply
- The free breakfast often consist of: toasts, peanut butter, jam (strawberry or orange marmalade...) of quite low quality, instant coffee, the cheapest black tea bags on the market. Free water refill.
- They offer basic touristic services: booking of tours, purchase of train/bus ticket, motorcycle rental and laundry (either self service or done by kg)
- Can offer rooms without A/C - or limit the usage of A/C to certain hours of the day
Hôtel 2-3*:
- Daily room cleaning
- A basic breakfast, that can be a buffet or a set meal, sometimes has a bar
- A proper reception / concierge services 24h or at fix times
- Swimming pool can be available but rarely a gym
- In some really good spots, you can find private bungalows and unique locations
- In this category one can find B&B and really good high quality home stay with unique locations
- Ensuite bedrooms
- On the lower segment, no TV and sometimes if there is one, only with local channels.
- A/C
On a personal note, when I stay in this category of hotels - I seldom eat there and book the rooms without breakfast. The rooms are often great but the food & beverage part is sometimes not of great value for money. As such, I would look for a hotel which is conveniently located for my travel itinerary AND close to restaurants and coffee shops. But I am a bit picky when it comes to food, so...
Hôtel 4-5*:
- Concierge, 24h/24h reception
- Swimming pool gym and sometimes a nice rooftop
- A larger bedroom with ensuite and good quality beddings
- A TV with international channels
- A nice area, unique location, even sometimes a private beach !
- A buffet breakfast or private breakfast, with a better quality and variety offering.
- Great service
5. Stay connected: phone and internet
When I research a destination, I will check these 3 points:
1/ The first thing that I would check is the affordability of my current operator roaming package. Many now are getting exceptionally competitive or offer great regional roaming options.
2/ I do not have an e-sim compatible smart phone so I have never used one, but many friends are happy with their offer. The main ones are: Holafly, Airalo and Nomad
3/ I did however compare these e-sim vs buying a local sim card and honestly outside of Europe and major developed countries - the cheapest and most reliable way to stay connected remains buying a local simcard.
For many administrative needs. For example: contacting your travel insurance while travelling, your airline hotline or any administration back at home if something needs to be handled then I use Skype.
Their call rate are cheap and it’s connected to my credit card so it auto-refills. Quality of the calls is great and I can call for hours at a cheap cost to finalize bookings while travelling. I had to rely on them for international calls on many occasion when emergencies arose. Keep the app installed and set up in case of crisis.
6. Diving
If I am looking for a live board and I had no prior recommendations from a diving buddy. I always check & can book via liveaboard.com . Some boats don’t have their own page, so this is the only platform to do so. You can find there a wide choice from budget to luxury diving cruises, making it the best one-stop shop for your diving trips.
Otherwise to find dive centers, I would google “diving in place name” and if I can’t find much, I would look at google maps and look physically at the pins written there and make more specific search.
7. Tours and activities
Viator is one aggregator of tours that I often consult to find out which activities are available in a given countries. Depending on the countries, they are a great way to find tours and I would book through them, in some other countries, such as Bolivia for example - I would book on-site as the prices can be a lot cheaper than online.
Tours are the most critical thing to chose for me - a bad one can really spoil your experience. I heavily rely on bloggers recommendations & detailed articles about their experience, as well as detailed feedback found on Tripadvisor. I also often chose a private, or very small group and don't mind paying more for it.
8. Reddit : for last information and up-to-date detailed questions
I use to rely a lot on Tripadvisor forums, but they are slow and outdated nowadays. However, I still use the site for feedback and reviews a lot.
But to find out the best way to go from A to Z, the latest accurate pricing of a taxi fare, if uber operates from here or there and even great restaurant recommendations. You often find great answers, and up to date information on reddit. When we travel, my husband keeps a pulse on the country subreddit and some relevant conversations. I wasn't expecting this, but we are coming to use it more and more.
9. Expat Facebook Groups
I also ask for recommendations & use the search function on local expat facebook groups. They have often recommended a guide phone number , a tour or have first hand knowledge of what something should cost. I am not that budget sensitive but I do want to pay the standard price and not the tourist inflated offering.
Please note: I am 12 years an expat, and have been part of many expat groups. Please please please use the search function before posting any question. There is nothing more frustrating to have someone ask, like, about the weather on these groups... The question must have been asked a million times before ! If you expect courteous and useful answers from the people in the group - always use the search function first. In hyper touristic countries ( say Thailand for example ) the expat communities can be quite annoyed at answering a question that a simple google search could have.
Banner photo credit: Element5 Digital
